1. Scope

Four Squares Software LLC operates Entrevue. This Privacy Policy explains how we collect, use, share, and protect personal information when you use the Entrevue website, applications, and related services.

Depending on how Entrevue is used, we may process information about hiring teams, interviewers, candidates, and website visitors.

2. Information we collect

The information we collect depends on how you interact with the service.

• Account and profile data such as name, email address, organization membership, and authentication details.
• Interview and collaboration data such as templates, comments, notes, scoring, candidate names, and interview activity.
• Technical and usage data such as browser details, IP address, device information, logs, and product analytics used to operate and secure the service.
• Mobile phone number, SMS consent and opt-out status, and message delivery or response information when you choose to receive SMS messages from Entrevue.
• Communications you send to us, including support requests and feedback.

3. How we use information

We use personal information to provide, maintain, secure, and improve Entrevue. This includes authenticating users, delivering interviews, enabling collaboration, responding to support requests, analyzing product usage, and preventing abuse.

When you opt in to SMS messages, we use your mobile number and related messaging information to send service-related messages, manage your preferences, and maintain records of consent and delivery.

We may also use information to communicate important service updates, policy changes, and relevant product information.

4. How we share information

We do not sell personal information. We may share information with service providers who help us operate Entrevue, such as infrastructure, analytics, communications, and authentication vendors, subject to appropriate contractual protections.

We do not sell or share your SMS opt-in data or personal information with third parties for marketing purposes.

We may also share information when required by law, to protect rights and safety, to investigate misuse, or in connection with a merger, acquisition, financing, or sale of assets.

5. SMS Messaging and Mobile Information

If you provide your mobile phone number and consent to receive SMS messages from Entrevue, we may use your mobile number to send service-related messages associated with your account or use of Entrevue. Message frequency may vary. Message and data rates may apply.

We do not sell, rent, share, or provide your mobile phone number, SMS opt-in information, or messaging consent data to third parties or affiliates for marketing or promotional purposes.

You may opt out of SMS messages at any time by replying STOP. For assistance, reply HELP or contact hello@entrevue.app.

6. Data retention

We retain personal information for as long as needed to provide the service, comply with legal obligations, resolve disputes, enforce agreements, and maintain security and business records.

Retention periods may vary depending on the nature of the data and the account relationship with Entrevue.

7. Security

Entrevue uses reasonable technical and organizational measures designed to protect personal information from unauthorized access, disclosure, alteration, and destruction. No system is perfectly secure, so we cannot guarantee absolute security.

8. Your choices and rights

You may be able to access, update, or delete certain account information directly through the service. Depending on your location, you may also have legal rights regarding your personal information, such as rights to access, correct, delete, or object to certain processing.

To exercise privacy rights or request assistance, contact hello@entrevue.app. We may need to verify your identity before fulfilling your request.

9. Children’s privacy

Entrevue is intended for professional and business use and is not directed to children under 13. If we learn that we have collected personal information from a child without appropriate authorization, we will take steps to delete it.

10. Changes to this policy

We may update this Privacy Policy from time to time. When we do, we will revise the last updated date on this page. Material changes may also be communicated through the service or by other appropriate means.

11. Contact

Questions or requests related to this Privacy Policy can be sent to hello@entrevue.app.